Name convention : The ‘Less But Not More’ Rule

One of the most common identity challenge occurs when a signer’s name in a document or their signature does not match the name on the identification document presented to you. As a Notary, I always apply the general rule of “less, but not more.” In other words, the name or signature on the document can be less than what appears on the ID, but not more.

For example, if the name on the ID card is “Jane A. Smith.” We accept the name “Jane Smith,” “J.A. Smith” or “J. Smith” on the document. However, we can not accept “Jane Alice Smith” or “Jane Smith-Burns.”

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